Outsourcing Whistleblower Reporting Center
External whistleblower reporting center (outsourcing model)
With our outsourcing offering, you can quickly and legally comply with all the requirements of the Whistleblower Protection Act – without tying up your own resources. We host the digital reporting center on our server and professionally handle incoming tips from your employees: strictly confidential, independent, and legally compliant – operated by experts.
We combine technical security, legal expertise, and practical experience. Our system is not only GDPR-compliant and encrypted, but also meets the highest standards of information security. Our processors are specially trained and work according to clear compliance guidelines to avoid errors, missed deadlines, and legal risks for your company.
Frequently Asked Questions
Interesting facts about our whistleblower outsourcing model
- Small and medium-sized companies that do not have their own compliance department
- Organizations with sensitive business areas where confidentiality is a top priority
- Companies that want to reduce liability risks and internal burdens
- International companies that require a uniform, multilingual whistleblower system
- Criminal acts such as theft, fraud, corruption, bribery or physical assault
- Administrative offenses, such as violations of labor law, data protection or occupational safety
- Violations of EU law and national whistleblower protection law
- Behavior to the detriment of the company, which is not directly illegal but is damaging to business
- Secure and independent establishment of an internal reporting point for processing tips
- Maintaining anonymity, confidentiality and data protection throughout the entire reporting process
- Timely communication with whistleblowers – including confirmation of receipt and feedback
- Complete and GDPR-compliant documentation
- Fines of up to 50,000 euros for administrative offences due to missing or incorrect implementation
- Reputational damage due to negative reporting on unresolved or publicized abuses
- Loss of trust and loyalty, which can lead to higher employee turnover
- Legal disputes
External whistleblower reporting point
Your advantages from outsourcing the whistleblower reporting office
We are your experienced compliance partner for the reliable operation of external whistleblower systems – tailored to companies of all sizes. Our expertise is based on practical training from leading compliance experts, legal advisors, and real-life use cases. This ensures that every report is handled in compliance with the law, confidentially, and objectively – from the initial tip-off to its final resolution.
Fast implementation
Outsourcing your internal reporting center to us can be completed in just a few days. The reporting channel will then be operational shortly and able to receive and process reports from whistleblowers.
No personnel costs
The external reporting center does not cause any additional personnel costs in your company, as neither internal training of your employees nor resource allocation is necessary.
Maximum cost control
Our service packages not only offer affordable terms, but are also clearly calculable and flexibly scalable. Whether you're a small business or a large corporation, we tailor the offering precisely to your employee base, with no unexpected additional fees.
Compliant with HinSchG and GDPR
We ensure that your external reporting center fully complies with all requirements of the Whistleblower Protection Act (HinSchG) and the GDPR. All measures are audited and documented in a transparent manner.
Independent & neutral
As an external service provider, we operate completely independently and impartially—a decisive advantage for the trustworthiness of your reporting center. This increases the willingness to report and reliably eliminates internal conflicts of interest.
Anonymous & secure
Our system offers a data protection-compliant and technically secure way to submit tips completely anonymously and without traceability. This significantly lowers the threshold for whistleblowers – and contributes significantly to the early detection and effective investigation of misconduct.
24/7 availability
Our whistleblower systems are available 24/7, 365 days a year. This offers maximum flexibility, especially for internationally operating companies or organizations with shift operations. This allows tips to be submitted securely and easily at any time.
Efficient & relieving
With us, you save valuable time and internal resources. We manage the entire operation of your whistleblower center—including timely reporting and feedback management, comprehensive documentation, and confidential communication with whistleblowers.
Reporting channel securely hosted in Germany
Our whistleblower platform is fully encrypted, ISO-certified, and GDPR-compliant—with servers located in Germany. Audit-proof documentation of all processes also ensures maximum transparency and legal certainty.
Support in processing reports
We not only support you with professional whistleblower management, but also assist you with appropriate internal communication and response. This includes proven recommendations for action, legally compliant sample texts, and personalized consulting.
From setup to communication
How your outsourced whistleblower reporting center works
With our outsourced whistleblower reporting center, you meet all the requirements of the Whistleblower Protection Act – without any administrative overhead. Instead of laboriously setting up internal structures, you benefit from a ready-to-use, secure, and professionally operated whistleblower solution. We handle the entire process: from confidentially receiving incoming tips to legally compliant processing, audit-proof documentation, and transparent feedback.
1
Providing a secure reporting channel
We provide you with a secure, GDPR-compliant online platform through which your employees, suppliers, or business partners can submit reports around the clock—completely anonymously if desired. Access is easy, barrier-free, and available in multiple languages.
2
Legally compliant processing
Our specially trained compliance experts review every incoming tip professionally, confidentially, and in compliance with the Whistleblower Protection Act. All statutory deadlines are reliably met.
3
Audit-proof documentation
Every case is documented comprehensively, transparently, and legally compliant. You receive regular, clear status reports and recommended actions to help you make quick, informed decisions.
4
Direct communication with whistleblowers
We will provide you with the legally required feedback within a maximum of three months. Communication is transparent, secure, and traceable at all times, ensuring trust between the whistleblower and the reporting center is maintained.