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Whistleblower Reporting Office (HinSchG)
Your digital reporting point for the Whistleblower Act
As a compliance partner, we support your company with regard to the mandatory whistleblower reporting system under the German Information Security Act (HinSchG) – whether you outsource the reporting system to us, including case management, or you set up your own internal whistleblower platform as a PaaS model. We ensure a professional, legally compliant, and user-friendly implementation of your reporting channel.
Failure to implement the Whistleblower Directive will result in fines of €50,000 or more for affected companies.
Rechtskonform & sicher
Vertrauenswürdig & anonym
Schnelle Implementierung
Fines of up to EUR 50,000
Introduction to the Whistleblower Act
Responsible corporate governance begins with identifying and addressing risks before they cause damage. The new Whistleblower Protection Act (HinSchG), also known as the Whistleblower Law or Whistleblower Directive, requires companies to implement internal whistleblower systems. The legislation was passed to create uniform and effective protection for individuals who report legal violations in the workplace – so-called whistleblowers. These can be employees, interns, working students, shareholders, suppliers, but also employees who have already been terminated or are just about to start work.
The background to this is the EU Whistleblower Directive (EU 2019/1937), which requires all member states to establish national regulations to protect whistleblowers. The legislation aims to strengthen transparency, integrity, and legal compliance in companies and organizations, as well as to uncover internal criminal offenses, administrative offenses, or other violations of rules.
As a legally certified compliance partner for the Whistleblower Protection Act, we take the complex task of establishing a reporting channel off your hands. We offer two powerful solutions: Either we, as an external service provider, manage the entire reporting process for you – including processing incoming tips. Or you can operate your whistleblower reporting center yourself with our modern, digital platform solution (PaaS). We guarantee maximum flexibility, the highest level of security, and 100% GDPR compliance.
Whistleblower reporting center
Useful information about legislation
The Whistleblower Act affects not only the legal obligations of companies, but also their corporate values. It creates trust while simultaneously offering protection – for whistleblowers as well as for the company itself. Therefore, from a company management perspective, it is important to familiarize yourself with the Whistleblower Protection Act and take the necessary precautions – together with us.
Which companies are affected by the HinSchG?
- Companies with 50 to 249 employees have an implementation obligation since 17 December 2023
- Companies with more than 249 employees have an implementation obligation since 02.07.2023
- Companies in the financial sector, municipalities and companies subject to anti-money laundering regulations, regardless of the number of employees
- Legal entities under public law are also affected by the legislation
What types of violations can be reported?
- Criminal acts such as theft, fraud, bribery or physical assault
- Administrative offenses such as violations of labor law or data protection
- Violations of EU law & national implementing law
- Violations of the company's interests
What are basic obligations for companies?
- Establishment of a secure, independent internal whistleblower reporting point
- Ensuring anonymity, confidentiality & data protection
- Timely feedback to whistleblowers
- Careful documentation of the entire process
What are the risks of non-implementation?
- Legal consequences such as administrative offenses
with fines of up to 50,000 euros - In the case of serious violations or failure to report, fines of up to 1,000,000 euros may result
- Loss of image due to negative press because of publicized abuses
- Employee turnover due to loss of trust and loyalty
- Legal risks due to lawsuits by whistleblowers or third parties
Your legal obligations as a company & management
As a company with over 50 employees, you bear the responsibility for implementing the requirements of the Whistleblower Act in a timely and complete manner. A securely operated internal whistleblower reporting center protects not only the whistleblower but also your company. This way, you avoid liability risks for management and supervisory bodies, and you also identify violations early on – before they become public or criminally relevant.
Establishment of an internal reporting center
As management, you are legally obligated to establish an internal reporting center if your company has at least 50 employees. The final transitional period expired on December 17, 2023.
Appointment of a responsible person
A responsible person or department must be appointed to receive and process tips – either internally or externally (e.g. by an ombudsman or service provider).
Data protection & confidentiality
All incoming information must be treated with strict confidentiality. The protection of the whistleblower's identity is guaranteed by law. Furthermore, all processes must be GDPR-compliant.
Security in communication
Secure channels for submitting information must be established—in writing, verbally (by phone/voicemail), and, if requested, in person. These channels must be protected from unauthorized access.
Independence & Impartiality
The investigating body must act independently, objectively investigate reports, and have no conflicts of interest. It must not be bound by directives, such as a compliance department.
Documentation and retention obligations
The reporting office must send an acknowledgement of receipt within 7 days and respond to the whistleblower within 3 months. Each tip must be retained for a total of 3 years.
Creation of internal guidelines & policies
The reporting point should be clearly defined in a whistleblower policy or internal procedural instruction – including reporting channels, protection mechanisms and contact persons.
Ensuring protection against reprisals
It is the responsibility of management to create structures that prevent retaliation against whistleblowers and promote an open culture of error within the company.
Integration into compliance management system
The reporting office should not be managed in isolation, but as an integrated part of the compliance system – with links to risk management and internal controls.
Active exercise of supervisory duties
Managing directors must regularly check whether the internal reporting system is functioning properly. Failure to do so may result in liability risks under Section 130 of the German Administrative Offenses Act (OWiG) (breach of supervisory duty).
Information & training of employees
Employees must be transparently informed about the existence, possible uses, and purpose of the reporting center. Training for the responsible reporting center officers is mandatory.
Regular review and adjustment of the reporting office
The effectiveness of the internal reporting system must be reviewed regularly and adapted to legal or operational changes as the situation requires.
Your compliance expert team
Why you are on the (legally) safe side with us
We specialize in the operation and development of internal and external whistleblower reporting centers and systems for companies of all sizes. Our expertise is based on in-depth training from leading compliance experts, legal advisors, and real-life case studies. This guarantees legally compliant, fair, and confidential whistleblower handling – from receipt to resolution. With us, you get everything from a single source.
Guaranteed legal compliance
We ensure that your whistleblower reporting center fully complies with the requirements of the Whistleblower Protection Act (HinSchG) and the GDPR – reviewed and documented.
Confidentiality & Neutrality
As your external compliance partner, we act independently and impartially, which, among other things, increases the trust of whistleblowers and avoids internal conflicts of interest.
Anonymous tip-off
Our whistleblower system allows for secure, anonymous reporting without traceability. This significantly increases the crime clearance rate.
Reporting possible 24/7
Reporting incidents is possible at any time – 24/7 – via our digital whistleblower system. This has proven particularly effective for international companies and shift-based operations.
Relief of internal resources
Depending on the whistleblower model you choose, you can save time and personnel costs. We can handle the entire operation of the reporting center, including deadline management, documentation, and communication.
Secure technical & ISO-certified platform
We offer an encrypted, ISO/GDPR-compliant whistleblower platform hosted in Germany – including audit-proof documentation.
Support with internal measures & communication
We not only help with setting up the platform and whistleblowing management, but also with the appropriate internal response – including recommendations for action and sample texts.
Cost-effective reporting solutions
Our service packages (outsourcing or PaaS model) are not only cost-effective, but also clearly calculable, scalable, and tailored to your company size – with no hidden additional costs.
Data on the HinSchG
Key facts and figures on the EU Whistleblower Law
These numbers represent our growth, success, and commitment to delivering top-notch services. Take a closer look at what we've accomplished.
+50
Employees in the company
Companies with at least 50 employees are legally obliged to set up an internal reporting point for whistleblowers and to take the relevant measures.
2023
End of the transition period
Since July 2, 2023, companies with 249 or more employees and since December 17, 2023, companies with 50 or more employees have been required to set up internal whistleblower reporting points.
50,000€
Penalty for non-implementation
If the obligations and measures relating to the Whistleblower Directive are disregarded, the affected companies face fines of up to EUR 50,000.
+50%
anonymous whistleblowers
Studies show that more than half of whistleblowers use anonymous reporting channels, which is why companies are increasingly integrating such options.
Our solutions in comparison
Outsource the whistleblower reporting center or operate your own platform?
The Whistleblower Protection Act (HinSchG) requires certain companies to establish a secure whistleblower reporting center. There are two ways to meet these requirements – without unnecessary effort and without legal risks: With our outsourced reporting center (Solution 1), we take over the entire operation and case processing for you. With our own whistleblower platform (Solution 2 – PaaS), you operate the reporting center internally, while we provide you with the secure technology.
Solution 1 : Outsourcing the reporting office
- Operation : Completely by us
- Handling of the information : By compliance experts in our team
- Internal effort : Minimal (only receipt of reports)
- Control over data : Hosted by us; GDPR compliant
- Flexibility : Standardized, efficient processes
- Implementation time : 1-3 working days
- Ideal for : Companies without their own compliance department
- Cost model : Monthly or annual flat rate
Solution 2 : Own whistleblower platform (PaaS)
- Operation : Internally by your trained employees
- Handling of the information : By your compliance department
- Internal effort : Low to medium, depending on the amount of incoming information
- Control over data : Completely yours
- Flexibility : Individually adaptable to internal processes
- Implementation time : 3-7 working days
- Ideal for : Companies with internal compliance structure
- Cost model : setup fee + license fee
Book a whistleblower reporting center
Book your registration office in just 5 minutes - and be ready for use in just a few days for fast, legal protection
The Whistleblower Protection Act is in effect, the implementation deadlines have passed – now the responsibility lies with you. Avoid fines, reputational damage, and legal uncertainty. With our externally operated whistleblower reporting center, you can fulfill your legal obligations reliably, professionally, and effortlessly. We'll take care of the rest – legally compliant, discreet, and from a single source.
1
registration
Book the tariff that best suits your company size or your own internal platform solution as a PaaS model directly here on our website.
To the tariff overview
2
Setup & Integration
After successful booking, we begin the digital setup of your registration office - either directly at our company or internally at your company - depending on the model variant.
To the tariff overview
3
Operation & Support
Our compliance team provides you with expert technical and content-related support in the use and operation of your reporting center – and is available to answer any questions you may have.
To the tariff overview
Internal reporting office
PaaS model : Internal whistleblower reporting center with our digital platform solution
We set up your fully comprehensive, user-friendly, and legally compliant internal whistleblower reporting system as a PaaS model, allowing you and your compliance department to independently process incoming reports. For companies of all sizes, including financial and insurance companies, listed companies, brokers, and municipalities.
Internal reporting platform solution (PaaS)
€29.90*
License fees for hosting and deploying your own internal whistleblower platform as a PaaS model; plus a one-time setup fee of EUR 990
- Seamlessly integrated portal
- Full compliance with the HinSchG
- Secure online reporting system
- Option for anonymized reports
- Individual web address / domain
- Customizable design
- Flexible form templates
- File upload & voice recordings
- Multilingual user interface
- Encrypted communication channel
- Integrated deadline management
*monthly costs with annual payment
E-learning “Compliance & Whistleblowing”
€199.90
Our e-learning course on "Compliance & Whistleblowing" aims to create a profound awareness of internal corporate values, policies, and legal requirements.
- Practice-oriented, in-depth knowledge
- Location-independent, digital learning
- Protection against liability risks
- Strengthening corporate culture
- Legal certainty in everyday working life
- Raising awareness among employees
- Compliance with HinSchG standards
- Suitable for all employees
The e-learning module is aimed exclusively at existing customers who have already purchased a reporting center solution through us.
E-learning "Data Protection in Companies"
€249.90
Our e-learning course on data protection provides a solid understanding of legal data protection requirements and their implementation in everyday work.
- Practice-oriented, in-depth knowledge
- Location-independent, digital learning
- Protection against liability risks
- Strengthening corporate culture
- Legal certainty in everyday working life
- Raising awareness among employees
- Compliance with HinSchG standards
- Suitable for all employees
The e-learning module is aimed exclusively at existing customers who have already purchased a reporting center solution through us.
E-learning "Information Security"
€249.90
Our e-learning course on information security aims to promote the secure and responsible handling of data in order to minimize risks such as data loss.
- Practice-oriented, in-depth knowledge
- Location-independent, digital learning
- Protection against liability risks
- Strengthening corporate culture
- Legal certainty in everyday working life
- Raising awareness among employees
- Compliance with HinSchG standards
- Suitable for all employees
The e-learning module is aimed exclusively at existing customers who have already purchased a reporting center solution through us.
E-Learning "Artificial Intelligence (AI)"
€249.90
Our e-learning course "Artificial Intelligence (AI)" aims to create a fundamental understanding of AI, realistically assess opportunities and risks, and ensure its responsible use in a corporate context.
- Practice-oriented, in-depth knowledge
- Location-independent, digital learning
- Protection against liability risks
- Strengthening corporate culture
- Legal certainty in everyday working life
- Raising awareness among employees
- Compliance with HinSchG standards
- Suitable for all employees
The e-learning module is aimed exclusively at existing customers who have already purchased a reporting center solution through us.
Individual reporting center platform solution (PaaS)
Inquiry
Licensing, hosting & provision of your own internal whistleblower platform as a PaaS model, taking into account individual specifications & wishes, adapted to your corporate environment
Get an individual offer
Enquire now & receive a customized offer for setting up your own internal reporting office
External reporting center
Outsourcing model : External whistleblower reporting center including case processing
We handle the complete and legally compliant outsourcing of your internal whistleblower reporting system to us and process incoming reports in accordance with the legal requirements of the Whistleblower Protection Act. For companies of all sizes, including financial and insurance firms, listed companies, brokers, and municipalities.
External reporting office for companies with 1-49 employees
€24.90*
Legally compliant outsourcing of your internal whistleblower reporting office for companies with 1-49 employees
- Complete outsourcing
- Legally compliant care
- Documentation & Storage
- Confidential & neutral processing
- Creation of guidelines & policies
- Reporting possible 24/7
- German server location
- Cost-effective solution
*monthly costs with annual payment
External reporting office for companies with 50-99 employees
€53.90*
Legally compliant outsourcing of your internal whistleblower reporting office for companies with 50-99 employees
- Complete outsourcing
- Legally compliant care
- Documentation & Storage
- Confidential & neutral processing
- Creation of guidelines & policies
- Reporting possible 24/7
- German server location
- Cost-effective solution
*monthly costs with annual payment
External reporting office for companies with 100-249 employees
€74.90*
Legally compliant outsourcing of your internal whistleblower reporting system for companies with 100-249 employees
- Complete outsourcing
- Legally compliant care
- Documentation & Storage
- Confidential & neutral processing
- Creation of guidelines & policies
- Reporting possible 24/7
- German server location
- Cost-effective solution
*monthly costs with annual payment
External reporting office for companies with 250-499 employees
€89.90*
Legally compliant outsourcing of your internal whistleblower reporting system for companies with 250-499 employees
- Complete outsourcing
- Legally compliant care
- Documentation & Storage
- Confidential & neutral processing
- Creation of guidelines & policies
- Reporting possible 24/7
- German server location
- Cost-effective solution
*monthly costs with annual payment
External reporting office for companies with 500-1000 employees
€114.90*
Legally compliant outsourcing of your internal whistleblower reporting system for companies with 500-1000 employees
- Complete outsourcing
- Legally compliant care
- Documentation & Storage
- Confidential & neutral processing
- Creation of guidelines & policies
- Reporting possible 24/7
- German server location
- Cost-effective solution
*monthly costs with annual payment
External reporting office for companies with over 1000 employees
Inquiry
Legally compliant outsourcing of your internal whistleblower reporting system for companies with over 1,000 employees
Get an individual offer
Enquire now & receive a customized offer for outsourcing your reporting office
External reporting office for municipalities with over 10,000 inhabitants
Inquiry
Legally compliant outsourcing of your internal whistleblower reporting center for municipalities with over 10,000 inhabitants
Get an individual offer
Enquire now & receive a customized offer for outsourcing your reporting office
Frequently Asked Questions
Useful information about the whistleblower reporting center
We answer frequently asked questions about the Whistleblower Protection Act, the topic of whistleblowers, and the establishment and operation of a whistleblower reporting center. If you have any further questions or concerns, we are happy to advise you. We look forward to hearing from you!
Whistleblowers are individuals who report information about illegal conduct in a professional environment. These include employees, freelancers, interns, applicants, suppliers, or former employees.
The Whistleblower Act, also known as the Reporter Protection Act, is a German law that protects individuals who report malpractice in a professional context, such as corruption, data protection violations, or other breaches of law. It implements the EU Whistleblower Directive and requires many companies and public authorities to establish an internal reporting center.
A whistleblower reporting point is an internal or external facility through which employees can report misconduct safely and confidentially. It can be reached by phone, in writing, digitally, or in person. Companies have two options:
- by compliance department, data protection officer or internal systems
- through specialized providers with data protection-compliant whistleblower systems
Yes. The law also permits anonymous reports if the reporting center is technically and organizationally equipped accordingly. Processing anonymous reports is not mandatory, but it is strongly recommended.
Whistleblowers are protected by law from discrimination, dismissal, or retaliation. Employers may not retaliate as long as the report is made in good faith.
No, but it is recommended. A digital platform facilitates the confidential and documented processing of reports – especially anonymous ones.
Free consultation
Contact us now
Do you have any further questions or concerns about the whistleblower reporting line, the Whistleblower Directive, or our work and range of services as a provider implementing the Whistleblower Directive? Please do not hesitate to contact us using the channels below. We will be happy to assist you.
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